Corporate events are a great chance to put your company’s best foot forward and strengthen your relationship to customers and clients.
Whether you’re holding a gala, hosting a launch, bringing in speakers or a panel, or throwing another event, using plants as décor adds personality and interest to your theme, expresses your brand values and impresses attendees.
As experts in botanical design since 1980, we at Leafscape have plenty of experience staging events with plants, big and small, edgy and elegant. Here are our top tips to make renting plants for commercial events a success.
Nail Down the Details of Your Event
There is a lot to choose from when it comes to looking at plant décor options. So before you start thinking about exactly which varieties to get, clarify:
- The timeline of your event
- Theme
- Aims of your event and décor (e.g. to make a store opening feel Insta-worthy and generating organic buzz)
- Venue
- Budget
Narrowing things down this way will help you get to the right horticultural design faster, and will help you execute more smoothly.
Our pro tip: This is also the information that your plant design partner or plant provider will ask for when you reach out, so having it ready means you can more easily get accurate quotes and proposals.
Match Your Plants to Your Theme and Venue
After you have your event parameters and are moving on to actually picking plants, matching theme and venue are two key factors to making your corporate event décor work.
Theme
If you are throwing a corporate event with a clear décor scheme (themed gala, holiday party, etc.) this is the north star for deciding on plants.
For example, a natural wellness product launch might go with large ferns and potted trees which make a big, green statement. A wild west charity gala might call for spiky-leafed plants to invoke the desert.
If you don’t have a clear “theme”, go back to your goals. Clarity on those will help you and your horticultural designers set the right tone.
For example, if you are hosting a client dinner and aiming to position your company as a forward-thinking business partner, you might use succulent arrangements or potted plants on tables instead of traditional cut flowers. If you want to bring energy at a spring trade sale event, going bold and bright might be in order.
Our pro tip: Don’t forget about containers and other natural materials. Using a sleek metal container or a hand-painted pot can give the same plant a totally different feel, as can accenting it with moss or even lights or baubles.
Venue
Where you are hosting can make a big difference on your plant choices. Assess:
- How much space will you have for décor?
- How long will you need plants to look their best? Will there be time and space for maintenance if it is a multi-day event?
- Are any plants going to be in high-traffic areas? Are there any areas that need to be blocked to help direct traffic?
- What built-in features do you have to work with, and could you add to make the space more functional (“Check-in is to your right by the big potted trees.”)?
- If you have an event with speakers, a panel, etc. what will the stage or lectern setup be? Where will the audience or photographers be?
- When does your décor need to be set up and removed?
A professional partner like Leafscape takes all of these factors into account for our rental event service. After supplying plants for events of all kinds in Arkansas, we know the questions to ask to ensure your plants are perfect, and that setup, care and breakdown happens exactly as it should.
Don’t Rely on an Event Planner Alone for Commercial Plant Rentals – Work with Horticultural Experts
Whether you have in-house or hired corporate event planners, when it comes to plants, the best rental outcomes will always come from working with a horticultural specialist like Leafscape.
We can provide the best selection of high-quality plants and containers to create the greatest impact with your budget, because we have commercial-grade supplier relationships and nurseries.
We also offer professional installation and removal, with the option for professional maintenance over multi-day events.
Your corporate event reflects your brand and its values. We know that it takes a lot of time, budget and effort to make a corporate event a success and that getting every detail right really does make a difference.
That’s why our process is centered around our clients. Working with Leafscape for short term plant leasing in Little Rock and Northwest Arkansas, you can expect:
- A personal consultation, where we speak over your goals, event and budget
- A custom proposal, which shows exactly how we will bring your event to life
- Professional setup and breakdown, executed by experts so your plant design is exactly how you envisioned and removed promptly
We are the premiere partner for businesses in northwest Arkansas, from Fayetteville, Springdale, Rogers and Bentonville to the wider Little Rock area. Our experience in both event execution and plant design make us a partner that takes stress off your plate and helps your event shine.
If you are planning a corporate event and looking to use plant rentals to create a truly memorable event, contact us today for a free consultation.
